City Clerk

About the City Clerk's Office

The office of Municipal Clerk is the oldest public office in local government. Mandated by Charter, the City Clerk is appointed by and serves at the pleasure of the City Council.

Responsibilities

The City Clerk's office is responsible for keeping and providing copies of city records, vital records, issuing various licenses and permits, and organizing elections. The staff also posts all material provided to the City Council for meetings and workshops on the city website. The City Clerk's office is often referred to as the "historian" of the City and provides general information to residents about government services. 

Services

The City Clerk's office provides:

  • Birth, Marriage, and Death Certificates  (Vital Records) 
  • Business Licenses
  • Garage Sale Permits
  • Event Permits
  • Junked Motor Vehicle Permit (PDF)
  • Dog Licenses
  • Hunting/Fishing Licenses
  • Elections and Voter Registration
  • Marriage Licenses and Ceremonies
  • Notary Public Services
  • City Ordinances and City Records
  • City District Maps

Boards and Committees

One way to serve your community is to volunteer to be on one of the boards or committees in the City. It is a wonderful opportunity to make contact with other civic-minded individuals and to be able to make a positive impact in the municipality.

View the Boards and Committees page and submit your application. To learn more about city boards and committees, please call the City Clerk at 207-767-7601.

New Residents

New residents are invited to call or stop in the Clerk's Office to obtain street maps of the city and the Greenbelt Walkway, the latest South Portland Parks and Recreation Guide, Transfer Station fees and schedule, a copy of the Resident's Guide to City Services (PDF), and other useful information.

Payment Methods

The City Clerk's office accepts cash, checks, and credit and debit cards. A convenience fee of 2.6% will be assessed when a MasterCard, Visa, American Express, or Discover credit card is used, and a 1.5% fee is assessed when paying with any debit card. These fees are assessed and collected by our service provider. A 3% fee will be charged per business credit card.